General Assembly (GA) – The GA consist of one representative from each of the 19 Consortium members, representing Volcano Observatories, and research institutions, stakeholders and industry. The GA is the ultimate strategic decision-making and arbitration body of the Consortium. It meets once every year together with the SB. The GA will select two of the members on the SB (i.e. WP leaders who are not ACs). Rules on decision making will be included in the Consortium Agreement.
Management structure and procedures – EUROVOLC is a complex multidisciplinary European I3 project involving a consortium of 19 partners. To draw out the main focus areas of the project, its execution is organised into 4 Themes, which cut through the whole project structure and connect the different Activities. The first Theme in particular, Community Building facilitates the interaction between the Activities. The project is further subdivided into 25 Work Packages (WP), of which some include more than one Activity and one WP is devoted to management. To facilitate the project management, Activities with common aims are grouped into one WP, such that 12 Networking Activities (NA) are organized into 6 WPs, 6 Joint Research Activities (JRA) into 5 WPs, 9 Trans-national Access Activities (TA) into 8 WPs and 8 Virtual Access Activities (VA) into 8 WPs. Each of the NAs is organized within a Theme, as are the JRAs, except for 1 Activity which cuts across two Themes. All the TAs and 1 VA cut across three Themes, while 6 VAs are monothematic. The proposed project organization and management structure are demonstrated in the figure below. To measure the progress of the project over time, a series of milestones have been identified.
Project Office (PO) – The PO executes the daily management tasks and supports the PC and the governance bodies of the project. The PO is located at IMO and led by the Project Support Manager (PSM) who is also leader of WP1. The PSM is responsible for delivery of formal management deliverables and coordination of the project support and administration. This includes financial and contractual issues, overseeing quality evaluation of project deliverables, time and budget management performed by a Finance Manager (FM). A Legal Officer (LO) will work with the PO during the preparation of the Grant and Consortium Agreements and on an ad hoc basis throughout the project lifetime.
Schematic of the EUROVOLC Organization